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Tag: Tools

Voice messages are sooo last century

A few years ago I was a contract project manager. I never set up the voicemail. Email is way easier. Instant messaging is way easier and faster. If I’m busy when you message me I may ask you to send an email instead.

I confess. I don’t know the password for my current voicemail. I keep it written down in a secret place for when I need it. In the two plus years in my role I’ve had about 10 voice mails. Nine of these were from the facilities management team telling me about office closures. The other one came from someone who was reaching out to help me with a technical issue. It took me several minutes to find my password and listen to the message. They let me know they called. They would call back again. NOOOO!!!!

It’s okay to call me. If I pick up, then we’re good. If I don’t pick up, hang up and send an email. It’s the kind thing to do. Voice mail is cruel and unusual punishment.

You can own the snarkiest project management book in print. I wrote it myself – Haiku for Project Managers.

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Breaking the rules for the organization’s good

Organizations put controls in place to minimize risks, measure productivity and outcomes, and to make more beautiful reports. These controls are often in direct conflict with individual work habits.

People bypass controls to be more productive because the tools provided by the organization aren’t meeting the person’s needs. Rarely do people bypass controls because they want to do something bad.

Organizations can learn a lot by determining why their employees bypass the controls. If they’re bypassing controls to do a better job, invest the time and money to provide them with a comparable approved tool to meet their needs. This is how an organization improves employee engagement and job satisfaction while driving up effectiveness.

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Haiku for project managers – tools

Yes, it’s cold outside /winter driving
If you wear the right clothing /
You can still go out

With the right equipment and tools we face few limits in what we can achieve. I’ve survived in -47 degrees Fahrenheit while serving in the Alaska Army National Guard in 1984. I’ve also experienced the 110+ degrees of India in their dry season. It’s easy to come up with excuses when we’re faced with the decision between being active or sitting still. Choose active.

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